say you don't have enough time!
have exactly the same number of hours per day that were given to Helen
Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo daVinci, Thomas
Jefferson, Madame Currie and Albert Einstein. And
that statement is one for the books, to be thrown out the
window with rest of negative thinking.
how overwhelming the task in front of you, remember you have the same 24
hours as George Bush has today and that Thomas Edison, Leonardo daVinci
and many other big producers had before. The power of time may well be
in how well we use those same hours by using basically the same golden
rules of time management... like planning, prioritizing, delegating,
dividing big task into smaller ones, measuring progress, etc. that the
procrastinate. The longer you put off a task, the more time
you're wasting that could be used to do that task or something else.
This is the biggest obstacle to overcome on your path to effective time
dollar value on your time. Figure out how much your time is worth
and the rest will fall into place.
right work at the right time. If you're a morning person, you
should be busily writing the client memo at 9 a.m., not standing in line
at the post office, In
other words, do intellectual tasks when you're the most alert and save
the mundane tasks for your low-energy moments.
Automate. Find ways to do things faster by automating. The key is
to use technology to decrease the time it takes to get something done.
Sometimes automation will seem like a time saver, but practical
experience will show that it's not.
calls. There are "high-maintenance" friends and
clients. Using an answering machine or caller ID lets you know when to
take a call or when to let the machine answer it.
different location. If you have work you need to do and it's not getting
done because of constant interruptions, consider spending a day or part
of a day doing the job at home. Or, if you work out of the home,
consider turning off the phone ringer or screening calls for a couple of
hours to get the important project done.
Implement an efficient organizational system. It doesn't
matter whether you use a Franklin Day Planner, a Palm Pilot or a legal
pad and a pen. Find a system that works for you. Use a to do list! Any simple method for organizing is good. When
working on large projects that require multi-tasking use a good Project
Management Software Package. My
favorite is Microsoft Project.
Reshuffle the list as needed. Re-evaluate tasks and
priorities as your project or day proceeds; group tasks into long term
or short term. Prioritize
using simple number or alpha systems.
Always expect the unexpected. In a typical week plan for only
25 30 hours of regular work and allow 10 15 hour for the
unexpected. Not scheduling
every minute gives you that extra needed time for catch up
- should nothing unexpected come up!
Clean up as you go along. This
one is a no-brainer! Put
files or tools away immediately. Helps
to avoid clutter and just plain makes you look good.
Avoid useless filing. If you dont need it throw it away!
KISS Keep it Simple
KISS Tip #
1 . . . minimize interruptions
are a challenge for almost everyone. Consider your office or cubicle
layout. Think about repositioning your desk or your chair, use
plants as a screen and a barrier - you will be less distracted.
just making yourself unavailable for every passer-by will help to save
valuable and productive time each day!
and every time
our eyes connect with another - we give subliminal approval to be
interrupted. Some of those connections turn into minutes. A few minutes
here and there turn quickly into hours. Haven't you often heard yourself
saying: "Where has the day gone?"
Tip # 2 . . . avoid clutter
as you go along - putting off keeping a clean desk or creating piles of
paper will only come back and bite you! Our mothers had the right
ideas when they stayed after us to pick up every thing and keep our rooms
Tip # 3 . . . learn WHEN to
you just need to put things off!! WHAT you say!! A business
management specialist telling you to procrastinate! And... after all
it is the #1 "time saving tip!". Well, you know what - if
you feel overwhelmed; with just way too much to do -- put the brakes
on! Sit back, relax, put some things off and re-organize! Some
things will just go away! Of course the key here is to re-prioritize
things and attend to the most important items first. Just stepping
outside the box can help save the day!